Friday, November 21, 2014

The 10 Day Boardroom Makeover Project

Professional Boardroom Furniture by Mayline
Faced with a tight boardroom makeover deadline? Rest assured you're not alone! Lucky for you, we're here to help. In today's post we'll share how with you the tips, tricks, and steps necessary to transform your professional meeting area in just 10 short days. Enjoy!

Day 1: Space Planning

The first step of any successful boardroom makeover project is space planning. Start by taking accurate measurements of your space. Be sure to notate all entry ways, windows, power outlets, and other important factors that will affect the way your furniture fits. Once you have your measurements, you'll be able to determine what size table, how many guests, and what accent furniture will work best for your project.

Day 2: Setting The Budget

Once you've obtained accurate measurements of your space, it's important to work with your team to set a reasonable budget for your project. The size, brand, and features of boardroom tables will all affect price. Chairs vary greatly in price based on ergonomic features and upholstery. You'll also want to account for important budgetary factors like room accents, delivery fees, and installation if needed. To get a rough estimate on the furniture and seating costs expected for your project, go online and browse around for items you like with your team. Make a list of brands, model numbers, and ideas you have that will make your space shine. On average small conference and boardroom makeover projects cost around $2500 while larger areas can cost around $7000 for high quality furniture.

Day 3: Shopping for Value

Now that you have your budget, it's time to shop for new boardroom furniture. First and foremost, contact a few dealers to determine which lines and brands are available on quick ship. Quick ship items will ship within 2 business days and are a must for our 10 day makeover deadline. Brands like Mayline, Offices To Go, and OFM all offer excellent boardroom solutions that fall into this important category. In some cases, if you order furniture before noon, the items can actually ship out on the same day!

With the list of liked brands and products you made on day 2,  start your furniture search on a comparison shopping engine like Google Shopping. This will allow you to organize products easily from a variety of industry leading brands. Search results can be sorted by price, those with free shipping, and even with coupons.

Next you'll want to contact your dealer of choice to discuss bulk discount pricing. As purchasing all your furniture and seating from one brand will cut down on the number of shipments you have to receive, it also provides a great avenue for savings. Bulk and quantity discounts are typically available on orders of over $1000 and will help you maximize your shopping budget. Once you've found the best value for your business, purchase your new furniture accordingly.

Day 4: Coordinating Delivery

Once your products are ordered, contact your furniture and seating provider to obtain the estimated ship date of your items. As boardroom tables and conference room chairs may have different ship times, instruct your dealer to have all products ship at one time. This prevent your business from having to receive multiple deliveries. As this service is only available by request, it's very important not to skip it! Leave no doubt, it will simplify your project and help you save time!

Day 5: Tracking

If you ordered in-stock and quick ship furniture on day 3 as suggested, there's a good chance your furniture will be shipping out today. Call your dealer at around 1:00 to obtain tracking if it's available. The order tracking information will help you guide your shipment in and provide you with a window to prepare your boardroom space. If you'd like to go a step further, contact the shipping company with any additional questions or to request a specific delivery window.

Day 6: Space Prep

While your furniture is in transit, it's important to prepare your space in an effective manner. Start by removing any old and unnecessary furniture from your space. If you're looking to recap some of your makeover budget, consider taking pictures of your old furniture and listing it on a classifieds site like Craig's List. Once your old furniture is removed, be sure to clean your room thoroughly.

Day 7: Create A Staging Area

Once your space is prepped and ready for your new conference room furniture you'll want to create a staging area to place your new products when they arrive in boxes. While most tend to bring furniture right in to the new boardroom area, this can make for an overly crowded installation process. Designate an area in your lobby, or hallway to stage furniture when it arrives to prevent this common mistake while helping you run a successful assembly process without being crammed for space.

Day 8: Paint

If you plan to paint your boardroom, today is the day! Painting your room is an excellent way to showcase your design ingenuity and let your business personality shine. While your room is empty and free of furniture, paint your boardroom walls with your team. If you choose to go forward without painting, consider this a day off!

Day 9: Team Meeting

As your furniture should be arriving tomorrow, it's important to host a strategy and planning session with your team. Inform them of the tasks at hand and devise a plan for the installation process. Designate jobs, notify team members of where the staging area is, and outline a plan of attack for tomorrows events. Be sure to stress safety and teamwork as these are always the most important!

Day 10: Installation

When your furniture arrives on day 10 it will most likely be palatalized and on boxes. While some delivery drivers will assist with off load, they are not required to under basic shipping guidelines. Be prepared to remove the boxes from the truck with your team and move them to the staging area created on day 7.

Once your furniture is offloaded and staged, it's time to start the installation process. Have two team members start on assembling chairs while two others assemble the conference table. In most cases this process is smooth and simple if you work together. Assembly instructions should be included somewhere in your packaging and followed accordingly. You'll want to have basic items on hand like allen wrenches, screwdrivers, a cordless drill, a tape measure, and first aid kit on hand to expedite the process.

Once your furniture and seating is in place, it's time to bring in and install room accents like wall cabinets and scones for aesthetic appeal. Work with your team to determine the placement of items to get the group involved. Once complete, it's time to kick back, relax, and host your first meeting!

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