Tuesday, July 14, 2015
Synchronize Your Workspace for Success!
Adjusting your office chair is the first step in the workplace synchronization process. Start by adjusting the height of your chair. You'll want to be operating at eye level with your monitor while keeping your feet flat on the ground. Next, adjust your chair arms to a comfortable working angle. Avoid over reaching to type and handle regular functions around your stations. You'll also want to adjust the angle at which your chair back sits. Commit to keeping your back in contact with the chair's seating surface at all times. Most all name brand ergonomic chairs manufactured after 1990 offer these basic functions. A properly adjusted chair will help you combat carpal tunnel syndrome, improve blood flow, and the rate at which you compute.
Once your chair is synchronized to your body, it's time to tackle your workstation. Start this process by evaluating the positioning of the items on your desk surface. Move items your use most regularly as close to you as possible, while placing items rarely used further away. This will help to minimize your body functions throughout the day. With the items on your desk surface organized, raise or lower your computer monitor to ensure you are not looking down at it when typing! You should be looking straight forward when computing. If you're monitor stand is not adjustable, ergonomic tools like clamp on monitor mounts are available from brands like ESI Ergonomic Solutions, Symmetry Office, and Mayline. In pinch, you can even use a shoe box or stack of books.
Next it's time to take the dreaded trip below your desk. Start this process with some basic cleaning. You can't very well operate successfully with chip bags, crumbs, wrappers, and tangled computer wires. With a clean slate to work with, route your cords and wires effectively. You can use zip ties or twist ties to keep them together and out of the way. If your CPU is located flat on the floor, consider integrating a retractable CPU holder that mounts to the under side of your desk surface. CPU's left on the floor are susceptible to water damage and even theft. Mounting your CPU under your desk surface provides security and lots of extra knee space you'll surely appreciate.
Now it's time to tackle your perimeter workspace. Do you have to leave your chair to access your files and bookcases? Consider their location and move them accordingly. Is guest seating present in your space? Ensure they are well spaced and ready to accommodate your office visitors. If you're unsure of how to improve the perimeter layout of your office, take the time to sketch out a few ideas on paper and avoid the heavy lifting involved in moving items repeatedly. Determine what will work best for your everyday needs. Remember to situate the perimeter accessories you utilize most, closer to your main work area. You'll also want to organize the contents of your perimeter accessories to ensure you're not wasting time looking for documents. Time saved is money earned!
In the long run, a well synchronized workstation will improve your daily performance and functionality. With a commitment to ergonomics you'll be ready to kick bad work habits to the curb and initiate the structure needed to operate at peak levels. You can place posture charts as reminders on your tack board or walls, create a daily cleaning and organizational plan, integrate new and user friendly products, and inquire with your team about ways they maintain a synchronized space that's ready for success.